How can I ensure departing hourly employees no longer have access to departmental resources?
Upon the resignation or termination of hourly positions, you must complete the paperwork that terminates the employment. Otherwise, ex-employees will continue to have access to university and departmental resources (e.g., email, departmental or university computing accounts). If you need help, contact your departmental or campus Human Resources office (for contact information, see http://kb.iu.edu/data/akwe.html).
Under normal circumstances, employees’ accounts are disabled once official records (e.g., campus HR data) indicate that employment has been terminated, which is dependent upon a supervisor completing and submitting the termination paperwork. For a short time after disabling, files associated with the account will remain available to recover content when necessary. However, if you need to immediately disable a departing employee’s accounts, see the document: Can I immediately disable a terminated employee's accounts?
For university policy regarding eligibility to use technology resources, see the university's IT policy IT-03.
Feel free to contact us if you would like more information.
